INSPIRE Website
PRIVACY STATEMENT

1. Description.
The INSPIRE conference website offers an on-line registration for submitting papers to the conference.

As this processing collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. What personal information do we collect, what is the legal basis, for what purpose and through which technical means?

Identification Data:

The personal data collected and further processed are: The full name, company address and e-mail address of paper authors and workshop organisers. An access code is assigned at registration for managing the submission.

Legal Basis of processing:

- Directive 2007/2/EC of the EUROPEAN PARLIAMENT AND OF THE COUNCIL of 14th March 2007 establishing an Infrastructure for Spatial Information in the European Community(INSPIRE)

- Registration and participation is on a purely voluntary basis.

Purpose of processing:
The purpose of the processing of personal data for the e-Service is to allow us to manage the paper submission and to publish on the Conference website the agenda and proceedings of the conference. Author names are published in the conference programme.

Technical Information:
The user data are collected through web forms and stored inside a SQL database.

3. Who has access to your information and to whom is it disclosed?

The possibility to access, update or erase the above personal data is only granted through User_Id / Password to a defined population of users. These users are: the managers of the conference or system administrators of the software used. This information is not shared with any other e-service or person.

The following information is published on the INSPIRE Conference websites: Author name, and organisation.

Additional personal information provided by the author voluntarily in the content of the presentation/paper is also published.

4. How do we protect and safeguard your information?
The collected personal data is stored on the servers of JRC and underlie the Commission Decision C (2006) 3602 of 17/08/2006 “concerning the security of information systems used by the European Commission” defines IT security measures in force. Annex I defines the security requirements of EC Information Systems. Annex II defines the different actors and their responsibilities. Annex III defines the rules applicable by users. See notification DPO-1946.

5. How can you verify, modify or delete your information?
The possibility to access, update or erase the above personal data is only granted through User_Id / Password to a defined population of users. These users are: the managers of the conference or system administrators of the software used. This information is not shared with any other e-service or person.

6. How long do we keep your data?
The data is stored for up to 4 years after the conference, for management purposes.

7. Contact Information.
Should you have any queries concerning the processing of your personal data, please contact us.
On questions relating to the protection of personal data, you can contact:
- DG JRC Data Protection Co-ordinator: jrc-data-protection-coordinator@ec.europa.eu
- Commission’s Data Protection Officer: data-protection-officer@ec.europa.eu

8. Recourse.
In the event of a dispute, you can send a complaint to:
- European Data Protection Supervisor: edps@edps.europa.eu

COLLECTION OF ANONYMOUS TRAFFIC DATA ON THE INSPIRE SITE

When someone browses the INSPIRE  site anonymous site usage information is collected via various technical means. The usage of the site is recorded in log files. These files contain no personal information, nor information about which other sites the visitor has browsed. They allow the JRC to improve the service by knowing its usage, and are processed anonymously.

As a temporary measure on some of the JRC websites, Google Analytics software is also being used to gather usage statistics. When someone browses these websites, Google uses a cookie to collect anonymous traffic data. For more information, please refer to Google privacy policy.