INSPIRE Knowledge Base

Guidelines for submissions

General guidelines for Submissions

  • It is recommended that the presenting author's contact details are used when submitting the abstract to avoid miscommunication regarding the abstract submission and review process.
  • All abstracts must be submitted in English
  • Abstracts are limited to 400 words
  • Do not include the abstract title or author information in the body of the abstract. This information will be added from the information submitted in previous steps.
  • Your abstract will appear on the conference website as submitted. Please ensure you check your data carefully before submitting.
  • If you have entered a valid email address you will receive a confirmation email confirming receipt of your submission with the access details for your submission.
  • Your abstract will appear in print as submitted. Please ensure you check your data carefully before submitting as changes or additions will not be accepted after the Call for submissions closes.

Specific guidelines for oral presentations

The thematic sessions will be organised on the basis of a selection of abstracts received from the open call for oral presentations. The oral presentations will take place on the 6th, 7th and 8th of September 2017 in the Strasbourg Convention and Exhibition Centre.

There will be two types of story boards for the sessions:

Type 1 - Regular: There will be maximum 5 presentations per session with a maximum duration of 15'. The Conference Organising Committee will group and allocate to the themes covered in the scope of the call for presentations.

Type 2 - Speed: There will be a maximum of 6 presentations of 5' . This will be followed by approximately 30’ of 6 breakouts in the room where people from the audience can further discuss with the presenters. In the final 30' of the session the 6 presenters will present in 5' the outcome of their breakout discussions to the audience.

Special Edition of the IJSDIR

 If you wish to submit a short /full paper for the special edition of the IJSDIR in addition to the 400 word abstract please also submit your short (3000 word) paper following the IJSDIR  guidelines. 

Specific guidelines for Workshops

The workshops will take place on the 4th and 5th of September 2017 in the University of Applied Sciences in Kehl (DE). There will be a maximum of 5 parallel workshops.

The minimum duration of a workshop is 3 hours. The maximum duration of a workshop is 6 hours.

To propose a workshop, in addition to providing an abstract outlining the purpose of the workshop, please complete a workshop description file with the following information. 

  1. Title of workshop
  2. Workshop length in 90' timeslots (2 to maximum 4 timeslots of 90').
  3. Workshop type (Brainstorming/tutorial/hackathon/demonstration)
  4. Expected number of participants (less than: 33, 80 or 260)
  5. Contact Information for proposed workshop (name, title, address, country, phone, fax, e-mail)
  6. Purpose of the workshop including specific learning objectives.
  7. Target workshop audience.
  8. Instructions for participants  - materials required ( laptops, pre-workshop preparation)
  9. Detailed description of your event (including workshop agenda and description of how the workshop organiser will promote participation to his workshop).

Additional important information for workshop organisers

We encourage workshop organisers to have a high degree of interaction between the participants (rather than a sequence of presentations!).

The following rooms are available: 3 classroom style rooms for maximum 32, 1 room for maximum 80 and 1 auditorium for maximum 260 participants. The 3 classrooms are equipped with SMART boards with integrated projector. The other two rooms have ceiling projectors. WIFI is available in all rooms. 

Workshop organisers will be asked to prepare a workshop report directly after the workshop. The report should outline the outcomes of the workshop and in particular any issues identified relevant to assessing the impact of INSPIRE to date. A template will be provided.